Payroll Manager

About the role

In this role, you will oversee all aspects of payroll and timekeeping, ensuring compliance and accuracy across various jurisdictions. You will manage payroll preparation, processing, and reporting, while also establishing payroll policies and procedures.

You will collaborate closely with the finance team and human resources to support payroll-related activities and resolve complex inquiries. The company values a collaborative work style, emphasizing mentorship and professional development within a supportive environment.

The salary range for this position is between $135,000 and $225,000, reflecting the experience required.

Skills that matter here

• multistate payroll: This role requires managing payroll across multiple U.S. states, ensuring compliance with diverse regulations.
• problem-solving: You will need strong analytical skills to resolve payroll discrepancies and improve processes.
• leadership: The position includes supervising and mentoring payroll team members.
• crypto: Experience in cryptocurrency payroll processing may be beneficial.
• Microsoft Excel: Advanced proficiency in Excel is essential for data analysis and reporting.
• payroll compliance: Ensuring adherence to payroll laws and regulations is a key responsibility.

Who this role suits

• A candidate with extensive payroll experience, particularly in multistate environments.
• Someone who thrives in a collaborative setting and values mentorship.
• An individual with strong analytical skills and attention to detail.
• A professional who can manage competing priorities and work under pressure.

From the employer

You Will:

• Oversee the complete payroll and timekeeping lifecycle with support from multiple payroll team members.
• Manage payroll preparation, processing, validation, reconciliation, approval, distribution, reporting, and recordkeeping.
• Establish and maintain annual payroll calendars, processing schedules, deadlines, and year-end timelines.
• Review payroll data, employee changes, deductions, benefits, taxes, earnings, bonuses, commissions, retroactive payments, and other compensation-related transactions for accuracy.
• Ensure overtime, paid time, and other wage-related payments are recorded and processed correctly in accordance with federal, state, provincial, and local requirements.
• Analyze, audit, reconcile, and resolve payroll and timekeeping discrepancies, including missed payments, incorrect payments, retroactive adjustments, tax issues, and employee data errors.
• Establish, document, and maintain payroll policies, procedures, internal controls, approval processes, and audit requirements.
• Ensure compliance with all applicable wage and hour, payroll tax, reporting, record-retention, and employment regulations.
• Research and remain current on changes to U.S., U.K., and Canadian payroll regulations, tax requirements, and employment legislation.
• Manage payroll tax activities, including tax registrations, filings, agency notices, reconciliations, and the resolution of payroll tax discrepancies.
• Oversee garnishments, levies, child-support orders, and other court-ordered or agency-required deductions.
• Audit payroll reports and complete monthly, quarterly, and year-end payroll reconciliations.
• Coordinate the preparation, review, distribution, and correction of annual payroll tax forms, including W-2s and T4s. Review quarterly tax filing package from UKG for accuracy.
• Partner with Accounting to support payroll-related general ledger entries, account reconciliations, accruals, and reporting.
• Coordinate with international payroll vendors and internal stakeholders regarding global payroll activities, vendor procurement, payroll processing, and compliance requirements.
• Serve as the primary escalation point for complex payroll and timekeeping questions from employees, managers, Human Resources, and Finance.
• Respond to employee inquiries in a timely and professional manner, providing detailed explanations and interpretations of payroll policies, procedures, and applicable regulations.
• Identify and resolve payroll system issues, processing errors, workflow gaps, and opportunities for process improvement.
• Partner closely with Human Resources and the broader Finance team on employee changes, compensation updates, benefits deductions, terminations, leave matters, and other payroll-related activities.
• Maintain the highest level of confidentiality when handling employee compensation, salary, tax, banking, and personally identifiable information.
• Support compensation-related processes while maintaining appropriate controls and professional discretion regarding market, promotion, and salary adjustments.
• Supervise, train, mentor, and support approximately one to two payroll team members.
• Assist with payroll system implementations, upgrades, integrations, testing, and process-improvement initiatives.
• Perform additional assignments, audits, reporting requests, and special projects as needed.
• Remain flexible and responsive to payroll deadlines and business requirements, which may occasionally require evening, weekend or holiday work.

You Have:

• Five or more years of progressive payroll experience within a corporate environment supporting at least 700 employees across multiple U.S. states, including California.
• A bachelor’s degree in accounting, finance, business administration, human resources, or a related field is preferred.
• Strong knowledge of multistate U.S., U.K., and Canadian payroll, employment, wage and hour, tax, and labor requirements.
• Experience supporting payroll operations across multiple U.S. states, U.K. and Canada.
• Experience processing Canadian year-end tax forms, including T4s; U.S. year-end tax forms, including W-2s; and U.K. year-end tasks.
• Experience with UKG Pro, formerly known as UltiPro.
• Experience working within a limited liability partnership, accounting firm, or professional services environment is preferred.
• Experience coordinating payroll activities with international payroll providers or vendors is preferred.
• Advanced proficiency with Microsoft Excel and Word.
• Strong customer service, time-management, and organizational skills.
• The ability to manage competing priorities, work effectively under pressure, and consistently meet payroll deadlines.
• A collaborative working style with the ability to operate independently, exercise sound judgment, and take ownership of responsibilities.
• Strong analytical, reconciliation, and problem-solving skills with exceptional attention to detail.
• The ability to communicate complex payroll information clearly, professionally, and concisely in both written and verbal formats.
• A commitment to confidentiality, accuracy, continuous learning, and the development and mentorship of others.

What you get:

• Total rewards package: from flexible work arrangements to personalized benefit structures and financial compensation options that give you choice and flexibility.
• Well-being resources: interactive wellness platform and incentives, an employee assistance program and mental health resources, and Colleague Resource Groups (CRGs) that provide safe spaces for colleagues to share, be heard, feel valued and deepen connections.
• Balance & flexibility: 14 Firm Holidays including 2 floating, Flex PTO, paid family leave, winter break, summer hours, and remote work options, so you can balance challenging yourself with taking care of yourself.
• Professional development opportunities: A learning culture with CPA exam resources and bonuses, tuition reimbursement, a coach program, and live classes, workshops, and seminars through BPM University.