Travel & Visa Manager

About the role

This role involves coordinating and managing all employee travel arrangements. This includes booking flights, securing accommodations, arranging transportation, and processing visas. The manager will need to stay current on visa requirements and immigration laws across various countries to ensure compliance and maintain accurate records.

The Travel & Visa Manager will act as a primary point of contact for employees regarding travel and visa processes. This includes guiding them through applications, liaising with government bodies and external organizations, and resolving any travel-related issues. The position requires a focus on continuous improvement of travel procedures to enhance efficiency and cost-effectiveness.

Success in this position means ensuring seamless and compliant travel for all employees. This involves not only the logistical coordination but also providing clear communication and support. The ideal candidate will be able to manage complex situations, maintain composure under pressure, and consistently deliver high-quality service.

The salary for this role ranges from $51,750 to $86,250 annually, in addition to 40 paid days off.

Skills that matter here

• travel planning: This role requires extensive experience in coordinating flights, accommodations, and transportation for employees.
• visa organization: A core responsibility is managing the entire visa application process, including understanding and applying diverse country requirements.
• project management skills: The manager will use these skills to oversee multiple travel arrangements and visa applications simultaneously.
• English: Fluency in English is essential for clear communication with employees, government officials, and external organizations.
• communication and interpersonal skills: These are vital for providing support and guidance to employees and for effective liaison with external parties.
• Russian: Fluency in Russian is a beneficial skill, though not strictly required, for this international role.

Who this role suits

• A person with at least three years of experience specifically in travel planning and visa organization.
• Someone who is meticulous about compliance and record-keeping related to immigration regulations.
• An individual who can remain calm and effective when resolving stressful travel-related issues.
• A professional who is driven to provide exceptional service and continuously improve processes.

From the employer

• Coordinate and manage travel arrangements for employees, including flights, hotels, transportation, and visas
• Stay updated on visa requirements and immigration laws in different countries
• Ensure compliance with immigration regulations and maintain accurate records
• Liaise with government officials and external organizations regarding visa applications and travel requirements
• Provide support and guidance to employees throughout the visa application process
• Continuously review and improve travel processes and procedures to enhance efficiency and cost-effectiveness
• Handle any escalated travel-related issues and resolve them on time

• At least 3 years of experience in travel planning and visa organization
• Knowledge of visa requirements and immigration processes in different countries
• Confident project management skills
• Fluency in English
• Aspiration to provide exceptionally high-quality service to employees
• Excellent communication and interpersonal skills
• The ability to stay composed and accurately “fix” situations under stress
• Nice to have - fluent Russian

• Great challenges with unique interesting cases
• A welcoming group of highly qualified international professionals
• Remote from anywhere in the world
• Flexible schedule
• 40 paid days off
• Competitive salary