Role in brief
Ava Labs, a blockchain development company, seeks a Legal Operations Analyst to support their legal team. This role focuses on managing contract platforms, maintaining legal records, and assisting with intellectual property and compliance procedures. It is ideal for an experienced administrative professional with strong organizational skills and a proactive approach to legal operations.
About the role
This position involves managing the daily operations of the company's contract management platform, which includes processing, filing, and auditing contracts. The analyst will also work to improve existing workflows and ensure compliance across various teams within the organization. This work is central to maintaining the efficiency and integrity of legal operations.
The role requires maintaining legal and compliance records, ensuring all protocols are current and accurate. The analyst will coordinate projects, track timelines, and provide administrative support to enhance the legal team's overall effectiveness. This includes assisting with intellectual property tasks such as patent and trademark applications and managing the company's IP portfolio.
A key part of this role is supporting the development and maintenance of compliance procedures, specifically KYC and AML. The analyst will regularly review and update internal legal protocols and manage the legal review of company communications. Additionally, the position involves assisting with account onboarding processes and acting as a liaison between legal, finance, and operations departments to streamline workflows.
The salary for this position ranges from $97,276 to $121,595 annually.
Skills that matter here
- contract management: This role involves managing the daily operations of the contract management platform, including processing, filing, and auditing contracts.
- record-keeping: The analyst will maintain legal and compliance records, updating protocols as needed to ensure accuracy and compliance.
- project management: The position requires coordinating projects, tracking timelines, and deliverables to ensure smooth execution within the legal department.
- patents: The role includes assisting with patent applications by collaborating with legal counsel and inventors.
- trademarks: The analyst will help with trademark applications and manage the company’s intellectual property portfolio.
- KYC: This position supports the development and maintenance of Know Your Customer compliance procedures.
Who this role suits
- Someone with at least five years of administrative experience, preferably within a legal or tech environment.
- An individual who is extremely organized, detail-oriented, and capable of prioritizing multiple tasks effectively.
- A person with a proactive attitude who takes ownership, anticipates needs, and seeks ways to contribute to team efficiency.
- A collaborative professional who can work seamlessly with various teams and adapt to different tasks independently.
From the employer
WHAT YOU WILL DO
- Contract Management Platform Support & Organization
- Manage daily operations of the contract management platform, ensuring accurate processing and filing
- Conduct regular audits and implement process improvements to optimize workflows
- Collaborate across teams to maintain compliance and organization
- Record-Keeping & Project Management
- Maintain legal and compliance records, updating protocols as needed
- Coordinate projects, tracking timelines and deliverables to ensure smooth execution
- Provide administrative support to enhance team efficiency
- Patents & Trademarks
- Assist with patent & trademark applications by collaborating with internal and external counsel and inventors during patent application processes
- Manage and maintain the company’s IP portfolio
- Policy & Procedures Updates
- Support the development and maintenance of KYC and AML compliance procedures
- Regularly review and update internal legal protocols
- Manage the legal review of company communication materials
- Account Onboarding
- Assist, as needed, with account onboarding, ensuring seamless setup and workflow alignment
- Act as a liaison between Legal, Finance, and Operations to resolve overlapping responsibilities
- Implement improvements to streamline onboarding processes
WHAT YOU WILL BRING
- Bachelor’s or Associate’s degree
- 5+ years experience in an administrative role
- Experience managing workflow processes for a minimum of 10 people
- Preferred experience at a law firm, tech company, or in-house legal department
- Advanced experience with Google Business Suite (GSuite)
- Extremely organized, detail oriented, and can prioritize effectively
- Excellent listening and communications skills
- Proactive attitude to take ownership, anticipate needs, and independently seek ways to contribute to team efficiency
- Collaborative mindset to work seamlessly with teams across functions
- Able to work independently and can easily adapt to different tasks
- Work a hybrid schedule in the Brooklyn office 2 days a week - only if in NYC
WHY AVA LABS?
- Join an early stage Web3 company with a global, world-class team of experts in various fields.
- The company received early-stage funding from notable investors.
- Ava Labs is committed to diversity in the workplace and is an Equal Opportunity Employer.
Questions about this role
What is the remote work policy for this role?
This is a remote position, though candidates in NYC are expected to work a hybrid schedule in the Brooklyn office two days a week.
What level of experience is required for this position?
Candidates should have at least 5 years of experience in an administrative role, with preferred experience in a law firm, tech company, or in-house legal department.
What are the key skills needed for this role?
Key skills include contract management, record-keeping, project management, experience with patents and trademarks, and knowledge of KYC and AML compliance procedures. Advanced experience with Google Business Suite is also required.
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