Office Manager

About the role

This role involves managing the daily operations of a remote office environment. You will be responsible for maintaining inventory of office supplies, coordinating with courier services, and supporting employees with administrative needs. A key aspect of the position is ensuring that all office necessities are available and that logistical processes run smoothly to support the team's work.

Success in this position means efficiently managing administrative reporting, tracking office expenses, and completing tasks assigned by the department head. The role also emphasizes improving operational efficiency by implementing AI-based solutions for routine tasks like scheduling and inventory tracking. This focus on optimization aims to streamline administrative processes and enhance overall productivity.

The ideal candidate will contribute to a comfortable and efficient working environment for all employees. This includes providing timely administrative assistance and ensuring effective communication with external contractors. The role requires a proactive approach to problem-solving and the ability to manage multiple tasks to prevent operational bottlenecks.

The annual salary for this position ranges from $45,000 to $75,000 USD, with additional potential for performance bonuses and salary revisions.

Skills that matter here

• MS Office: Proficiency in MS Office is required for maintaining documentation, schedules, and digital records.
• AI tools: Interest in using AI tools is expected for task scheduling, automated reminders, and document drafting to improve efficiency.

Who this role suits

• A person who is highly organized and meticulous about managing inventory and logistics.
• Someone who is proactive in identifying and solving administrative challenges.
• An individual who enjoys supporting colleagues and ensuring a smooth operational environment.
• A candidate who is comfortable processing and organizing large amounts of information efficiently.

From the employer

• Office Supply Management: Organizing and maintaining inventory of all office necessities, including stationery and groceries, to ensure uninterrupted office functioning.
• Logistics Coordination: Managing interaction with courier services and contractors to guarantee timely delivery and document exchange.
• Employee Support: Providing administrative assistance to employees to create a comfortable and efficient working environment.
• Administrative Reporting: Keeping records and preparing regular reports to track office expenses and task completion statuses.
• Ad-hoc Task Execution: Handling various tasks from the head of the department to support broader operational goals.
• Workflow Optimization: Implementing AI-based solutions for routine scheduling and inventory tracking to streamline administrative processes.

• Relevant Experience: At least 1 year of proven experience in an Office Manager position to ensure smooth and professional daily office operations.
• Software Proficiency: Experienced user of MS Office to maintain organized documentation, schedules, and digital records.
• Language Proficiency: English at a B2 level (with Greek as a valuable advantage) to communicate effectively in a multicultural environment and coordinate with local vendors.
• Information Management: Ability to process and organize a vast load of information to prevent operational bottlenecks and maintain order.
• Proactive Problem-Solving: Energetic and proactive attitude with the ability to multitask under pressure to resolve office-related issues quickly.
• Communication Skills: Strong verbal and written communication skills to provide high-quality assistance to employees and management.
• AI Tooling Awareness: Interest in using AI tools for task scheduling, automated reminders, and document drafting to increase personal and office productivity.

• High salary (plus performance bonuses and salary revision).
• Work schedule: Mon-Fri (9h with 1h lunch break), flexible start 8:00-10:00.
• 24-days holiday leave.
• First line seaview from your office.
• Corporate English and Greek lessons.
• GYM and SPA in the office.
• Corporate meals.
• Eventful corporate life.
• Exciting work challenges that allow you to grow to your full potential.
• **Strong team of like minded professionals who will be by your side to accomplish ambitious projects, and to stimulate your professional development and bring experience.