Workplace and Executive Coordinator

About the role

This role centers on maintaining smooth workplace operations, primarily for the Montreal office, and offering direct support to Shakepay's executive team. Key responsibilities include managing office readiness, supplies, and vendor relationships, alongside coordinating company-wide workplace initiatives as they arise. The position requires a proactive approach to ensure the physical work environment functions efficiently.

A significant part of the role involves executive assistance, specifically supporting the CEO and CTO. This includes coordinating recruiting efforts, managing onboarding logistics in collaboration with relevant teams, and handling recurring executive processes like communication and meeting arrangements. The coordinator will also play a part in organizing company events, from offsites to holiday gatherings.

Success in this position means building strong internal relationships and demonstrating reliability in handling sensitive tasks. The ideal candidate will maintain meticulous trackers and documentation, ensuring all processes run smoothly and with limited supervision. Over time, the role offers the opportunity to expand into broader executive assistant duties as familiarity and trust grow within the company.

The annual salary for this position ranges from $58,000 to $69,000 USD.

Skills that matter here

• Google Workspace: This tool is used for general coordination tasks, including calendar management and document organization.
• Slack: This platform is used for internal communication and coordination with various teams.

Who this role suits

• You have a background in executive support, office administration, or a similar operational role.
• You are highly organized and pay close attention to detail, especially when managing multiple tasks.
• You are discreet and professional, capable of handling confidential information with sound judgment.
• You are comfortable working independently and can manage recurring responsibilities in a fast-paced environment.

From the employer

What you’ll be doing

• Coordinate Montreal workplace operations, including office readiness, supplies, deliveries, access, vendors, and facilities follow-up
• Support workplace-related coordination across the company as priorities evolve
• Support the CEO and CTO with recruiting coordination and occasional onboarding logistics, in partnership with the Recruiting and People teams
• Support recurring executive and workplace processes, including operational communications, meeting and mail logistics.
• Support executive and company events, including offsite and holiday-event logistics, meeting logistics and operational communications.
• Maintain organized trackers, documentation, and recurring processes that keep work moving smoothly
• Build strong working relationships across the company and follow through with limited supervision
• Gradually take on broader executive assistant responsibilities as trust, judgment, and familiarity with the company develop

Who we’re looking for

• Experience in executive support, workplace coordination, office administration, or a similar operations role
• Demonstrated ability to handle confidential information and build trust through consistent judgment and follow-through
• Experience supporting calendars, scheduling, and travel coordination
• Strong organizational skills, follow-through, and attention to detail
• Strong written and verbal communication skills
• Good judgment, professionalism, and discretion when handling sensitive or time-sensitive tasks
• Comfort working in Google Workspace, Slack, and related coordination tools
• Ability to manage recurring responsibilities independently in a fast-moving environment
• Working proficiency in French and English

Why join us?

• Help shape the future of money: Be part of a team that's revolutionizing financial services in Canada, one sat at a time.
• Impact millions: As cryptocurrency continues to gain traction, our potential for growth is massive. You can help us bring Shakepay and Bitcoin to all Canadians.
• Grow your career: We’re growing, and so can you! We have programs in place to encourage continuous learning, growth, and development.
• Ideas, not titles: We want the best ideas to make their way through, no matter where they come from.

Perks and benefits

• 🤝 Be an owner - Every employee has stock options as part of their total compensation.
• 🥅 Reach your goals - Yearly salary assessments.
• 🦷 Health & wellness: Access to health and dental coverage, including health and wellness spending accounts.
• 🌎 Remote-friendly: Work from anywhere in Canada, with optional access to our office spaces in Montreal and Toronto.
• 🆙 Level Up: A $2,000 annual budget for courses, certifications, and training to support your career growth.
• 🌴 Time off: 20 days of vacation per year. And if you use all your vacation, we give you a $1,000 bonus.
• 🐣 Parental leave: Enjoy a parental leave top up to 100% of your salary for 18 weeks.
• 🙌 Have fun together: quarterly team-specific or company-wide offsite to connect with each other.