Accounts Payable Specialist

About the role

This Accounts Payable Specialist role at Remofirst involves managing the full cycle of accounts payable operations. Responsibilities include monitoring the AP inbox, processing invoices, reconciling bank accounts, and handling vendor payments. The specialist will also work on vendor reconciliations and assist with accurate recording of invoices and payroll reports.

The position requires close collaboration with vendors to resolve inquiries and implement necessary changes, maintaining a positive and professional attitude. The specialist will also communicate and cooperate with internal stakeholders within the finance department. A key aspect of the role is identifying opportunities for process improvements and implementing best practices to enhance efficiency.

Success in this role means ensuring timely and accurate financial transactions, contributing to the smooth operation of Remofirst's global HR platform. The specialist will need to be adept at managing their workday independently while also collaborating effectively with a diverse, remote team. This role offers direct impact on the company's financial operations and growth.

The annual salary for this position ranges from $18,975 to $32,775 USD.

Skills that matter here

• Finance: A background in finance is considered beneficial for understanding the broader context of accounts payable tasks.
• English: Upper-Intermediate English proficiency is required for effective communication with a global team and vendors.
• Communication skills: Essential for interacting with diverse individuals worldwide, adapting communication styles, and relaying information clearly.
• Time Management: Crucial for structuring the workday, managing tasks across time zones, and maintaining work-life balance in a remote setting.
• Attention to detail: Necessary for maintaining accuracy in financial data, overseeing expenditures, and managing various financial functions.
• Organization skills: Important for handling multiple financial documents, including spreadsheets, contracts, and projections efficiently.

Who this role suits

• A person who thrives on independent work but also values collaborative problem-solving.
• Someone who is meticulous with numbers and committed to maintaining accuracy in financial records.
• An individual who can proactively identify and implement process improvements.
• A candidate who communicates clearly and adapts well to diverse global interactions.

From the employer

What you'll be doing:

• Monitor the AP inbox. Work through and respond to inquiries and resolve questions/issues.
• Work closely with the vendor to request any applicable changes on invoices, tax removal, etc., and maintain a positive attitude in all correspondence.
• Recording invoices in systems.
• Verify financial data for use in maintaining accounts payable records.
• Bank account reconciliation.
• Processing payments to vendors.
• Assist in accurate and timely recording and processing of invoices and payroll reports.
• Prepare vendor reconciliations, helping to identify any applicable issues.
• Communication and cooperation with other stakeholders.
• Identify opportunities for process improvements and implement best practices.
• Other duties as assigned by the AP Team Lead based on Finance department initiatives and priorities.

What you’ll need:

• 1-2 years of experience as a Finance, Accountant or Accounts Payable Specialist.
• Finance background is definitely a plus.
• Upper-Intermediate English is a must.
• Communication skills, as we’re working with many people from all over the world, it’s important for us to communicate, quickly adapt and relay information in different ways.
• Time Management: you will need to be good at structuring your work day and tasks to make sure you accomplish all those things whilst maintaining the time-zone differences and a work-life balance.
• Collaborative: we love to work together with all sorts of different people in all sorts of different places. Everyone’s opinion matters to get the job done.
• Independent and autonomous: as we work, we’re naturally independent. As much as we’re connected you will also need to use your own initiative to solve problems and get answers; this also means reaching out to us to get help or confirm a solution.
• Attention to detail: will help you to maintain accuracy when dealing with numbers. Since you’ll oversee how and where a company spends the money and how and where it accumulates profit, you must divide your attention to the many financial functions of a business.
• Organization skills: will help you deal with many different financial documents including spreadsheets, contracts, calculations, and projections.

Why work at RemoFirst?:

• Startup environment: RemoFirst is an early-stage startup. You have a voice that can influence and grow rapidly. An opportunity to build a tech unicorn.
• Growth opportunity: This is a chance to join an AI-forward company driving innovation through artificial intelligence.
• Direct impact: Your work will be at the center of how we grow revenue, support customers, and differentiate in the market.
• Autonomy and Accountability: We value autonomy and accountability — there’s no bureaucracy or lengthy approval process. We prioritize speed and results to keep moving forward effectively.
• Work for a Market Leader: Scale a project that counts market-leading companies like Microsoft, Mastercard, and more as happy customers.
• Leadership visibility: Reporting into the AP Team Lead, which means your projects will be strategic and business-critical.
• Compensation and perks are great: Competitive compensation and 100% remote work.
• Culture: You will get to work with some of the best colleagues coming from top tech companies. We lead with respect, kindness, and the understanding that everyone has the right to fail. We value hard yet smart work. Diversity and inclusion are integral to our culture. As we grow and evolve, we welcome your input to help us further define our culture.