Executive Assistant to the CEO

About the role

This role focuses on providing direct support to the CEO and leadership team within a startup environment. Responsibilities include managing the CEO's calendar, inbox, and scheduling to ensure efficient handling of priorities and communications. The position also involves coordinating all travel logistics, including air, lodging, and transportation, along with managing expense reporting and document coordination.

The Executive Assistant will act as a key partner, anticipating needs, identifying gaps, and ensuring high-priority tasks progress smoothly. This requires maintaining an understanding of the business operations and adapting to continuous changes. Success in this role means effectively supporting the CEO's day-to-day, allowing them to focus on strategic initiatives while ensuring all administrative aspects are meticulously handled.

As the company expands, this role offers opportunities for growth and increased scope. The ideal candidate will thrive in a dynamic setting where priorities can shift quickly, demonstrating a proactive and ownership-driven mindset. This position is suited for someone who can operate independently, apply strong judgment, and contribute to the overall efficiency of the leadership team.

The base salary for this role ranges from $60,000 to $95,000 USD, with the company noting they may pay more or less than this range based on various factors.

Skills that matter here

• Google Workspace: This role requires fluency in using Google Workspace tools for managing calendars, emails, and documents.
• Slack: The Executive Assistant will use Slack for internal communication and coordination within the team.
• Organizational skills: Exceptional organizational skills are essential for managing multiple priorities, calendars, and travel arrangements.
• Project management skills: Meticulous project management skills are needed to coordinate various tasks and ensure nothing is overlooked.
• Written and verbal communication skills: Strong communication skills are necessary for professional interaction with executives, partners, and customers.

Who this role suits

• Thrives in a fast-paced, high-growth startup where priorities can change rapidly.
• Possesses exceptional attention to detail and can manage multiple tasks simultaneously without errors.
• Demonstrates a proactive, ownership-driven mindset, willing to take on any task necessary.
• Maintains a professional and positive demeanor when interacting with various stakeholders.

From the employer

What you'll do

• Be a reliable partner to the leadership team, anticipating needs, spotting gaps, and keeping high-priority work moving.
• Manage the CEO’s calendar, inbox, scheduling, and support his day to day to ensure priorities and communications are handled efficiently.
• Coordinate all travel and event logistics for the CEO, including air, lodging, itineraries, transportation bookings and all expenses.
• Maintain an understanding of the business and how it operates while navigating through continuous changes.
• Manage the CEO’s expense reporting, reconciliation, and document coordination.
• Grow with the role. As the company scales, so do you, with room to take on bigger scope over time.

Who you are

• Thrives in a fast-paced, high-growth startup environment where priorities shift quickly and no two days look exactly the same.
• Is extremely organized with exceptional attention to detail, ensuring nothing falls through the cracks while managing multiple priorities simultaneously.
• Has a proactive, ownership-driven mindset with a no-task-too-small attitude and a willingness to jump in wherever needed.
• Brings a warm, positive, and highly professional demeanor when interacting with executives, candidates, customers, and external partners.
• Is highly reliable, resourceful, and an excellent communicator with strong judgement and the ability to operate independently.
• Has fluency working with Google Workspace (Drive, Gmail, etc.) and Slack.

Qualifications

• 1-5+ years of experience in a high-impact, high-ownership role supporting or reporting directly to C-level leaders, ideally within a fast-paced startup or high-growth environment. Relevant prior experience may include roles such as Executive Assistant, Business Operations, Strategy & Operations, or Project Coordinator.
• Exceptional organizational and project management skills with meticulous attention to detail.
• Strong written and verbal communication skills with the ability to interact professionally across all levels of an organization.
• Proven ability to manage sensitive information with discretion, professionalism, and sound judgement.
• Experience coordinating calendars, travel logistics, managing expenses and reporting.
• Comfortable juggling multiple work-streams simultaneously while maintaining a high level of responsiveness and accuracy.

Benefits & compensation

• Competitive salary and stock options
• 100% covered health, dental and vision insurance (with additional buy-up options)
• Unlimited paid time off every year in addition to company observed holidays
• Daily lunch & dinner
• $100 / month wellness stipend
• 401(k) w/ employer match
• Pre-tax commuter benefits
• Bi-annual team offsite
• Relocation assistance

Company and role notes

• The base salary for this role is $70,000 to $110,000 USD. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range. An employee’s pay position within the wage range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. This compensation range may also be modified in the future.