Role in brief
Notion is seeking an International Payroll Analyst to manage EMEA and APAC payroll operations. This role involves preparing and reconciling monthly payrolls, ensuring compliance, and collaborating with various teams. Candidates with at least four years of experience in international payroll processing and strong Excel skills should apply.
About the role
This role focuses on the meticulous preparation and reconciliation of monthly payrolls across EMEA and APAC regions. The analyst will be responsible for ensuring accuracy, compliance, and timely processing using the HCM system and local payroll vendors. This involves handling various payment types, from bonuses to pension contributions, and addressing employee inquiries as the primary contact for payroll-related questions.
A key aspect of this position is collaboration with internal cross-functional teams, including People Operations, Benefits, and Accounting, as well as external payroll partners. The goal is to identify and implement improvements in payroll workflows, ensuring smooth operations and a positive employee experience. The analyst will also work closely with the International Corporate Accounting team to manage timely payments.
Success in this role means consistently delivering accurate and compliant payrolls while maintaining strong relationships with both internal and external stakeholders. The ability to self-manage projects in a fast-paced environment, generate and analyze payroll reports, and assist with month-end reconciliations are all crucial for thriving in this position.
The estimated base salary range for this role, when based in San Francisco or New York City, is $120,000 to $135,000 per year.
Skills that matter here
- payroll processing: This role requires hands-on experience in preparing and reconciling monthly payrolls for multiple international regions.
- EMEA payroll compliance: The analyst must ensure all payroll activities adhere to the specific tax and labor laws of countries within Europe, the Middle East, and Africa.
- APAC payroll compliance: Understanding and applying the local payroll tax and labor laws for countries in the Asia-Pacific region is essential for this position.
- Excel: Proficiency in Excel, including functions like xlookups, vlookups, and pivot tables, is necessary for generating reports and analyzing payroll data.
Who this role suits
- A detail-oriented individual who can manage complex financial data with precision.
- Someone who thrives in a fast-paced environment and can prioritize multiple projects independently.
- A collaborative professional who enjoys working with diverse internal and external teams.
- An individual with a strong commitment to compliance and accuracy in financial operations.
From the employer
What You'll Achieve:
- Prepare and reconcile the monthly EMEA and APAC payrolls using the HCM system and local payroll vendors across all regions (Ireland, India, Japan, Korea, Australia, Singapore, and EOR)
- Liaise in local time zone with the payroll support team to ensure the accuracy, compliance, and timely processing of payroll
- Collaborate closely with cross functional teams (People Ops, Benefits, and Accounting) and external payroll partners to identify and improve payroll workflows
- Provide excellent employee experience as the first point of contact for all EMEA and APAC payroll inquiries
- Process accurately and timely submission of all one-time payments (bonus, commissions, or severances), leave of absence amounts, fringe benefits, BIK, Bike to Work, and pension contributions
- Work closely with the International Corporate Accounting team to ensure payroll net pay, taxes, and pension payments are processed timely with the local bank and/or vendor
- Reconcile and prepare month end EMEA/APAC payroll journal entries produced by payroll vendors
- Assist with the preparation of payroll related month end balance sheet reconciliations
- Generate and analyze payroll reports using existing systems and data
- Serve as additional support to the APAC Payroll Analyst
- Complete ad-hoc tasks and other duties as assigned
Skills You'll Need to Bring:
- 4+ years of EMEA and/or APAC payroll processing experience for small to midsize organizations
- Strong knowledge of EMEA and/or APAC payroll compliance and understanding of local payroll tax and labor laws
- Proven experience managing vendors and ability to quickly adapt to new local payroll systems
- Ability to self-manage and prioritize projects to completion in a fast-paced environment
- Highly Proficient in Excel (xlookups, vlookups, pivot tables, and formulas)
Nice to Haves:
- Experience with payroll system or vendor implementation
- Experience with NetSuite as well as creating and reconciling payroll journal entries
- Experience running America’s payroll
- Experience with Workday HCM
Notion is committed to providing highly competitive cash compensation, equity, and benefits. The compensation offered for this role will be based on multiple factors such as location, the role’s scope and complexity, and the candidate’s experience and expertise, and may vary from the range provided below. For roles based in San Francisco or New York City, the estimated base salary range for this role is $120,000-$135,000 per year.
Questions about this role
What is the remote work policy for this role?
This is a fully remote position with no specified geographic restrictions beyond the stated salary range for San Francisco or New York City.
What level of experience is required for this position?
Candidates should have at least four years of experience in EMEA and/or APAC payroll processing for small to midsize organizations.
What are the key responsibilities of this role?
Key responsibilities include preparing and reconciling monthly EMEA and APAC payrolls, ensuring compliance, collaborating with cross-functional teams, and serving as the primary contact for payroll inquiries.