Role in brief
Notion is seeking an International Payroll Analyst to manage EMEA and APAC payrolls, ensuring accuracy and compliance. This role involves processing payroll, liaising with vendors, and supporting employee inquiries. Candidates with experience in international payroll processing and strong Excel skills should apply.
About the role
This role focuses on the preparation and reconciliation of monthly payrolls for the EMEA and APAC regions. It requires working with an HCM system and local payroll vendors across multiple countries including Ireland, India, Japan, Korea, Australia, Singapore, and EOR. The analyst will ensure timely and accurate processing, including one-time payments, benefits, and pension contributions.
A key aspect of this position is collaboration with internal teams such as People Operations, Benefits, and Accounting, as well as external payroll partners. The goal is to identify and improve payroll workflows. The analyst will also serve as a primary contact for employee payroll inquiries, providing support and ensuring a positive experience.
Success in this role means maintaining compliance with local payroll tax and labor laws, accurately processing all payroll-related transactions, and reconciling month-end journal entries. The analyst will also generate and analyze payroll reports and provide support to other team members, contributing to the overall efficiency of payroll operations.
The estimated base salary range for this role, when based in San Francisco or New York City, is $120,000-$135,000 per year.
Skills that matter here
- payroll processing: The role requires preparing and reconciling monthly EMEA and APAC payrolls, including one-time payments and benefits.
- EMEA payroll compliance: A strong understanding of compliance and local payroll tax and labor laws specific to the EMEA region is essential.
- APAC payroll compliance: The analyst must have knowledge of compliance and local payroll tax and labor laws for the APAC region.
- Excel: Proficiency in Excel, including functions like xlookups, vlookups, and pivot tables, is required for data analysis and reporting.
Who this role suits
- Someone who can manage their own projects and prioritize tasks in a dynamic work environment.
- An individual who is detail-oriented and committed to ensuring accuracy in financial processes.
- A person who enjoys collaborating with various internal and external stakeholders.
- Someone with a customer service mindset, capable of handling employee inquiries effectively.
From the employer
What You'll Achieve:
- Prepare and reconcile the monthly EMEA and APAC payrolls using the HCM system and local payroll vendors across all regions (Ireland, India, Japan, Korea, Australia, Singapore, and EOR)
- Liaise in local time zone with the payroll support team to ensure the accuracy, compliance, and timely processing of payroll
- Collaborate closely with cross functional teams (People Ops, Benefits, and Accounting) and external payroll partners to identify and improve payroll workflows
- Provide excellent employee experience as the first point of contact for all EMEA and APAC payroll inquiries
- Process accurately and timely submission of all one-time payments (bonus, commissions, or severances), leave of absence amounts, fringe benefits, BIK, Bike to Work, and pension contributions
- Work closely with the International Corporate Accounting team to ensure payroll net pay, taxes, and pension payments are processed timely with the local bank and/or vendor
- Reconcile and prepare month end EMEA/APAC payroll journal entries produced by payroll vendors
- Assist with the preparation of payroll related month end balance sheet reconciliations
- Generate and analyze payroll reports using existing systems and data
- Serve as additional support to the APAC Payroll Analyst
- Complete ad-hoc tasks and other duties as assigned
Skills You'll Need to Bring:
- 4+ years of EMEA and/or APAC payroll processing experience for small to midsize organizations
- Strong knowledge of EMEA and/or APAC payroll compliance and understanding of local payroll tax and labor laws
- Proven experience managing vendors and ability to quickly adapt to new local payroll systems
- Ability to self-manage and prioritize projects to completion in a fast-paced environment
- Highly Proficient in Excel (xlookups, vlookups, pivot tables, and formulas)
Nice to Haves:
- Experience with payroll system or vendor implementation
- Experience with NetSuite as well as creating and reconciling payroll journal entries
- Experience running America’s payroll
- Experience with Workday HCM
Notion is committed to providing highly competitive cash compensation, equity, and benefits. The compensation offered for this role will be based on multiple factors such as location, the role’s scope and complexity, and the candidate’s experience and expertise, and may vary from the range provided below. For roles based in San Francisco or New York City, the estimated base salary range for this role is $120,000-$135,000 per year.
Questions about this role
What is the remote work policy for this role?
This is a fully remote position.
What level of experience is required for this position?
Candidates should have at least 4 years of experience in EMEA and/or APAC payroll processing for small to midsize organizations.
How do I apply for this role?
The job posting does not specify an application method, but typically applications are submitted through the company's career portal or website.