Junior Secretary
Role in brief
Animoca Brands, a Web3 company, seeks a Junior Secretary to provide administrative support to senior staff. This role involves managing schedules, travel, and various logistical tasks. It is ideal for an organized individual with strong communication skills and experience in a fast-paced environment, particularly someone fluent in both English and Chinese.
About the role
This Junior Secretary position provides administrative support to senior secretaries and stakeholders within a Web3 company. The role involves coordinating schedules, managing complex travel arrangements including flights, hotels, and visas, and handling expense reimbursements. The successful candidate will also oversee meeting logistics, event registrations, and various ad hoc tasks as assigned, ensuring smooth operations across different time zones.
The role requires a high degree of professionalism and discretion, as it involves handling confidential information and interacting with senior management. Success in this position means maintaining meticulous records, effectively prioritizing tasks under tight deadlines, and demonstrating strong calendar management. The work environment is described as vibrant and diverse, with opportunities to contribute to the Web3 ecosystem.
The company operates in the Web3 space, focusing on tokenization and blockchain to establish the open metaverse. This role supports the company's mission by ensuring efficient administrative functions, allowing senior staff to focus on strategic initiatives. The ideal candidate will be a collaborative team player with strong problem-solving abilities and cultural awareness, contributing to a comfortable and creative atmosphere.
The salary for this position ranges from $25,000 to $32,000 USD annually.
Skills that matter here
- Microsoft Office Suite: Proficiency in Microsoft Office Suite is required for general administrative tasks and document management.
- Google Workspace: Proficiency in Google Workspace is required for collaborative tools and communication within the company.
Who this role suits
- A person who excels at managing multiple tasks and priorities under pressure.
- Someone with a meticulous approach to detail, particularly in calendar management and record-keeping.
- An individual who can handle sensitive information with discretion and maintain confidentiality.
- A collaborative team player with strong interpersonal skills and cultural awareness, comfortable engaging with diverse colleagues.
From the employer
- Provide comprehensive administrative support to Senior Secretaries, coordinating seamlessly with internal and external stakeholders across multiple time zones.
- Manage complex travel arrangements, including hotel and flight bookings, ground transportation, and visa applications.
- Oversee expense reimbursements and local transportation for client meetings; coordinate meal arrangements as required.
- Support meeting logistics, handling event registrations, and related tasks.
- Coordinate, monitor and follow up personal affairs as assigned.
- Uphold the highest standards of professionalism and confidentiality, exercising discretion in all interactions with business and senior management teams.
- Assist with ad hoc tasks and special projects as assigned.
- Diploma in business management or a related field, or formal training in secretarial, office management, or administrative studies.
- Minimum of 3 years experience supporting senior stakeholders.
- Exceptional multitasking, prioritization, and time management skills, with the ability to perform under tight deadlines.
- Proven ability to handle sensitive and confidential information with utmost integrity.
- Meticulous attention to detail, with strong calendar management and record-keeping abilities.
- Strong cultural awareness and excellent interpersonal skills, with a talent for building and maintaining professional relationships.
- Collaborative team player with strong problem-solving and decision-making abilities.
- Proficient in Microsoft Office Suite and Google Workspace.
- Fluent in English and Chinese, both written and spoken.
- A vibrant and diverse workplace with colleagues from over 15 nationalities.
- Incentives in the Web3 space.
- Direct impact and flat structure.
- Comfortable and creative atmosphere with casual attire.
- Opportunities across the ecosystem.
- Comprehensive benefits package, including medical, life, and transportation allowances.
Questions about this role
What is the remote work policy for this role?
This is a remote position based in Hong Kong.
What level of experience is required for this position?
This is a junior-level role, requiring a minimum of 3 years of experience supporting senior stakeholders.
What are the essential language requirements for this role?
Candidates must be fluent in both English and Chinese, written and spoken.