Role in brief
Circle is seeking a Manager, Procurement Operations to optimize its Procure-to-Pay (P2P) system. This role involves administering ZipHQ, driving process improvements, and ensuring compliance within procurement. Candidates with strong experience in procurement operations, P2P, and system administration, particularly with ZipHQ, should apply to enhance Circle's financial processes.
About the role
The Manager, Procurement Operations will focus on enhancing Circle's procurement functions by optimizing the Procure-to-Pay system. This includes acting as the primary administrator for ZipHQ, managing configurations, user access, and system integrity to ensure a smooth P2P experience. The role requires identifying inefficiencies, proposing solutions, and independently managing projects from conception to completion to improve procurement processes.
A key part of this role involves developing and maintaining comprehensive P2P resources, such as user guides and standard operating procedures (SOPs), to encourage employee adoption and compliance. The manager will also track and report on P2P metrics, proactively identifying trends and issues for leadership. This position is responsible for the entire vendor onboarding process, ensuring timely setup within ZipHQ and adherence to procurement policies.
Success in this role means driving consistency and compliance across the organization by developing and communicating procurement policies and SOPs. The manager will also support internal controls and audit readiness, ensuring that P2P processes meet compliance requirements and that documentation is current and accessible. This contributes to Circle's commitment to visibility and stability in its financial operations.
The annual salary for this role is between $120,000 and $157,500 USD.
Skills that matter here
- Procurement: This role requires deep experience in procurement operations, focusing on optimizing processes and ensuring compliance.
- P2P: The manager will administer and optimize the Procure-to-Pay system, including managing workflows and ensuring a seamless experience.
- ZipHQ: This position requires hands-on experience as a system administrator for ZipHQ, which is the primary P2P system.
- Process Improvement: The role involves identifying inefficiencies, developing solutions, and managing the execution of process improvements across procurement operations.
- Generative AI: Familiarity with generative AI models and prompt development is expected, suggesting an interest in leveraging new technologies for efficiency.
- SOPs: The manager will create, maintain, and communicate standard operating procedures to drive consistency and compliance within procurement.
Who this role suits
- A person with a strong background in procurement operations and P2P, who can independently identify and solve process inefficiencies.
- Someone with hands-on experience as a system administrator for procurement platforms, particularly ZipHQ.
- An individual who is analytical, capable of tracking and reporting metrics, and proactive in identifying trends and opportunities for improvement.
- A candidate who can develop and maintain comprehensive policies and procedures, ensuring compliance and clear communication.
From the employer
- Administering and optimizing ZipHQ as the primary system administrator, managing configurations, user access, and system integrity to support a seamless Procure-to-Pay experience.
- Identifying opportunities for process improvement across Procurement Operations, independently proposing solutions and project managing execution from ideation through completion.
- Creating and maintaining comprehensive Procure-to-Pay enablement resources, including user guides, training materials, and SOPs that drive employee adoption and compliance.
- Tracking and reporting on P2P metrics, proactively surfacing trends, issues, and opportunities for improvement to Procurement leadership.
- Owning the end-to-end vendor onboarding process, ensuring timely setup in ZipHQ and compliance with Procurement policy.
- Developing, maintaining, and communicating Procurement policies and standard operating procedures to drive consistency and compliance across the organization.
- Supporting internal controls and audit readiness by ensuring P2P processes meet compliance requirements and documentation remains current and accessible.
- 7+ years of experience in Procurement Operations, Procure-to-Pay, or a similar operational role.
- Hands-on experience as a ZipHQ system administrator.
- Demonstrated ability to independently identify process inefficiencies, develop solutions, and manage execution through to completion.
- Strong analytical skills with experience tracking, interpreting, and reporting procurement metrics.
- Bachelor’s degree in Finance, Accounting, Business, or a related field; equivalent experience will be considered.
- Familiarity with generative AI models (ChatGPT, Gemini, etc.) and prompt development.
- Experience developing and maintaining procurement policies and standard operating procedures.
- Familiarity with Accounts Payable processes and cross-functional P2P workflows.
- Experience/familiarity with Slack, Apple MacOS and GSuite.
Questions about this role
What is the remote work policy for this role?
This is a fully remote position.
What is the seniority level for this position?
This is a middle-seniority role.
What is the salary range for this position?
The salary for this role ranges from $120,000 to $157,500 USD.