Operations Manager

About the role

This role focuses on the end-to-end operational support for Hivemind Capital Partners' trading and investment activities. The work involves managing daily reconciliations of trading activity, positions, and transactions across various internal and external systems. A key responsibility will be to implement and maintain portfolio management systems and other operational tools to enhance scalability and efficiency, contributing to the firm's ability to manage diverse asset classes, including a new public equity hedge fund strategy.

The Operations Manager will also be critical in supporting financial attribution, exposure tracking, and risk limit monitoring for portfolios. This includes leading transaction execution for both traditional and digital assets, such as managing fund movements across exchanges and DeFi applications. The role involves assisting with digital asset wallet management, leading counterparty onboarding, and resolving settlement issues, ensuring smooth and accurate operations.

Success in this position requires close collaboration with existing operations team members, as well as finance, accounting, compliance, and investment teams. The individual will be expected to proactively identify areas for operational improvement and lead initiatives related to firm vendors and budget. This role is central to maintaining robust operational controls and accurate data flows within a firm that bridges traditional finance with the onchain economy.

The base salary for this full-time remote role ranges from $130,000 to $139,996, with the upper end specified for candidates based in New York City.

Skills that matter here

• trading operations: This role requires managing the full operational lifecycle for trading and investment activities across multiple asset classes.
• portfolio management systems: The manager will implement and maintain these systems to improve scalability and operational efficiency.
• reconciliation: A core duty involves maintaining a systematic framework for reconciliation and monitoring daily trading activity, positions, and balances.
• digital assets: The role supports transactions, wallet management, and understanding of blockchain explorers and DeFi protocols for digital assets.
• Excel: Advanced proficiency in Excel is required for various operational tasks and reporting.
• SQL: Familiarity with SQL is a plus for managing and querying operational data.

Who this role suits

• You have at least four years of experience in middle or back office operations within a hedge fund, asset manager, or similar financial institution.
• You possess a strong understanding of the complete trade lifecycle for both traditional and digital asset markets, including settlements and cash management.
• You are highly organized, detail-oriented, and capable of managing multiple priorities simultaneously.
• You are comfortable in a fast-paced, collaborative environment with evolving processes and responsibilities.

From the employer

What You'll Do

• Support the end-to-end operational lifecycle for trading and investment activity across multiple asset classes, including Hivemind's upcoming public equity hedge fund strategy.
• Maintain a systematic reconciliation framework between front office trading activity and back office records; monitor and reconcile daily trading activity, positions, balances, and transactions across internal systems, exchanges, custodians, and administrators.
• Implement and maintain portfolio management systems (PMS), operational tooling, and reporting infrastructure to improve scalability and operational efficiency.
• Support PnL attribution, exposure tracking, and risk limit monitoring across portfolios and counterparties.
• Lead and support transaction execution and movement of funds across exchanges, exchanges, and OTC counterparties, including digital asset transactions involving wallets and DeFi applications.
• Assist with digital asset wallet management processes, including address generation, whitelisting, key backup coordination, and operational maintenance.
• Lead the onboarding process and ongoing management of counterparties including prime brokers, exchanges, OTC market makers, custodians, and banking partners.
• Coordinate settlement activity and resolve operational breaks, discrepancies, and failed trades in a timely manner.
• Produce recurring operational, treasury, and portfolio reporting for internal stakeholders and leadership.
• Partner closely with existing operations team members and finance, accounting, compliance, and investment teams to ensure accurate data flows and operational controls.
• Proactively identify operational improvements and scope out workflow/process upgrades.
• Assist with and lead various Operations-related firm initiatives related to firm vendors, efficiency, and budget.

Our Ideal Candidate

• 4+ years of experience in middle office, back office, or trading operations at a hedge fund, asset manager, proprietary trading firm, prime broker, or digital asset firm.
• Strong understanding of the full trade lifecycle across traditional and/or digital asset markets, including settlements, reconciliations, cash management, and operational controls.
• Experience reconciling positions, cash balances, and transaction activity across multiple counterparties and systems.
• Familiarity with equities, derivatives, digital assets, and treasury operations preferred.
• Experience processing crypto transactions both on-exchange and onchain, including familiarity with wallets, custody platforms, blockchain explorers, and DeFi protocols, is a plus.
• Strong organizational skills with exceptional attention to detail and the ability to manage multiple competing priorities simultaneously.
• Demonstrated ability to identify operational inefficiencies and implement scalable process improvements.
• Comfortable operating in a fast-paced, highly collaborative environment with evolving processes and responsibilities.
• Strong communication skills and ability to work cross-functionally with investment, finance, compliance, and technology teams as well as external vendors.
• Advanced Excel skills required; familiarity with SQL, Python, or operational tooling is a plus.
• Interest in digital assets, blockchain technology, and the evolving institutional crypto ecosystem.

Compensation

• A well-qualified candidate, based in New York City, can expect a base salary of $130,000.00-$140,000.00.
• A standard offer from Hivemind Capital includes base compensation, incentive-based compensation such as discretionary bonuses or upside, and a highly competitive benefits and perks package.
• Offers are determined by a number of factors including (but not limited to) the applicant's experience, skills, certifications, as well as internal equity among our team.