Staff Accountant Corporate

About the role

This Staff Accountant position focuses on the complete accounts payable cycle. Responsibilities include processing invoices, managing approval workflows, and ensuring accurate system entry. The role also involves performing two-way and three-way matching of financial documents to maintain accuracy and compliance.

A key part of this role is vendor management, from onboarding new vendors and maintaining their data to collecting necessary tax documentation. The accountant will also be responsible for preparing and executing weekly payment runs using various methods, ensuring all transactions are timely and properly documented. Resolving vendor inquiries and invoice discrepancies promptly is also expected.

The Staff Accountant supports the monthly financial close process by preparing accounts payable accruals and reconciling the AP subledger. This role also assists with other account reconciliations, such as prepaid expenses and credit cards. Success requires maintaining organized digital records and identifying opportunities to improve accounts payable workflows for greater efficiency and accuracy.

The salary for this position ranges from $98,000 to $150,000 annually.

Skills that matter here

• Excel: Proficiency in Excel is required for data manipulation, including sorting, filtering, and using formulas like SUMIF and VLOOKUP or XLOOKUP, to support accounts payable and reconciliation tasks.
• Google Sheets: Proficiency in Google Sheets is required for data manipulation, including sorting, filtering, and using formulas like SUMIF and VLOOKUP or XLOOKUP, to support accounts payable and reconciliation tasks.

Who this role suits

• A person with 1-3 years of experience in accounts payable or a related finance role, including internships, would be a good fit.
• Someone with a foundational understanding of accounting principles, including debits, credits, accruals, and expense recognition, will thrive.
• The ideal candidate pays strong attention to detail and can manage multiple deadlines effectively in a fast-paced work environment.
• This role suits an individual with clear written and verbal communication skills, capable of resolving vendor inquiries professionally.

From the employer

• Own end-to-end accounts payable processing, including invoice coding, approval workflows, matching, and system entry
• Perform two-way and three-way matching across invoices, purchase orders, and receiving documentation
• Manage vendor onboarding, maintain accurate vendor master data, and collect required documentation such as W-9s and payment details
• Prepare and execute weekly payment runs across ACH, wire, and check, ensuring timely confirmations and proper documentation
• Resolve vendor inquiries and invoice discrepancies with professionalism and urgency
• Support monthly close by preparing AP accruals and reconciling the AP subledger to the general ledger
• Assist with account reconciliations including prepaid expenses, credit cards, and clearing accounts
• Maintain organized digital records for invoices, contracts, and payment support in accordance with internal policies
• Identify and implement improvements to AP workflows to increase automation, accuracy, and turnaround time
• Provide documentation and explanations in support of internal controls, audits, and ad hoc finance requests

• 1 to 3 years of experience in accounts payable, accounting, or a related finance role, including internship experience
• Foundational understanding of accounting principles including debits and credits, accruals, and expense recognition
• Strong attention to detail and ability to manage deadlines in a fast-paced environment
• Proficiency in Excel or Google Sheets, including sorting, filters, and core formulas such as SUMIF and VLOOKUP or XLOOKUP
• Clear written and verbal communication skills