Staff Accountant Corporate

About the role

This role focuses on the end-to-end management of accounts payable, including processing invoices, ensuring proper approvals, and accurate system entry. The Staff Accountant will be responsible for matching invoices with purchase orders and receiving documentation, and for managing vendor onboarding, maintaining accurate vendor data, and collecting necessary tax and payment information. This involves preparing and executing weekly payment runs using various methods, ensuring timely confirmations and proper documentation.

A key part of the position involves resolving vendor inquiries and invoice discrepancies promptly and professionally. The Staff Accountant will also support the monthly financial close by preparing accounts payable accruals and reconciling the AP subledger to the general ledger. Additionally, the role assists with other account reconciliations, such as prepaid expenses, credit cards, and clearing accounts.

Success in this position means maintaining organized digital records for all financial documentation in line with company policies. The Staff Accountant is expected to identify and implement improvements to accounts payable workflows to enhance automation, accuracy, and efficiency. This role also provides essential documentation and explanations for internal controls, audits, and various finance requests.

The salary for this position ranges from $98,000 to $150,000.

Skills that matter here

• Excel: This role requires proficiency in Excel for tasks such as sorting, filtering, and using core formulas like SUMIF and VLOOKUP or XLOOKUP for data analysis and reconciliation.
• Google Sheets: Proficiency in Google Sheets is needed for similar data management and analysis tasks, including sorting, filtering, and applying formulas.

Who this role suits

• Someone with 1 to 3 years of experience in accounts payable or a related finance role, including internships.
• An individual who possesses a foundational understanding of accounting principles, including debits and credits, accruals, and expense recognition.
• A person with strong attention to detail and the ability to manage multiple deadlines effectively in a dynamic work environment.
• A candidate who communicates clearly both in writing and verbally.

From the employer

• Own end-to-end accounts payable processing, including invoice coding, approval workflows, matching, and system entry
• Perform two-way and three-way matching across invoices, purchase orders, and receiving documentation
• Manage vendor onboarding, maintain accurate vendor master data, and collect required documentation such as W-9s and payment details
• Prepare and execute weekly payment runs across ACH, wire, and check, ensuring timely confirmations and proper documentation
• Resolve vendor inquiries and invoice discrepancies with professionalism and urgency
• Support monthly close by preparing AP accruals and reconciling the AP subledger to the general ledger
• Assist with account reconciliations including prepaid expenses, credit cards, and clearing accounts
• Maintain organized digital records for invoices, contracts, and payment support in accordance with internal policies
• Identify and implement improvements to AP workflows to increase automation, accuracy, and turnaround time
• Provide documentation and explanations in support of internal controls, audits, and ad hoc finance requests

• 1 to 3 years of experience in accounts payable, accounting, or a related finance role, including internship experience
• Foundational understanding of accounting principles including debits and credits, accruals, and expense recognition
• Strong attention to detail and ability to manage deadlines in a fast-paced environment
• Proficiency in Excel or Google Sheets, including sorting, filters, and core formulas such as SUMIF and VLOOKUP or XLOOKUP
• Clear written and verbal communication skills