Accounts Payable Finance Manager - Castrol

About the role

This role focuses on leading the Accounts Payable function for Castrol, ensuring all third-party supplier invoices are accurately recorded and paid on time. The manager is responsible for adhering to established policies and procedures, striving for operational excellence, and maintaining compliance. Key tasks include coordinating system reconciliations, managing internal controls, and providing expert advice on payables.

The position requires leading a team of managers, leads, analysts, and subject matter experts involved in invoice processing and payments. This includes monitoring outstanding issues, analyzing data for reports, and reviewing documents for monthly, quarterly, and year-end closes. The manager will also handle invoices that fall out of automated processes.

A significant aspect of this role is continuous improvement within AP operations, process simplification, and compliance. The manager is expected to support team development, create an inclusive work environment, and provide regular feedback to help team members achieve their goals. The role also involves resolving complex issues escalated by the team and monitoring performance.

The salary for this position ranges from $20,000 to $33,750 USD.

Who this role suits

• A leader who can guide and develop a team of finance professionals.
• Someone with a strong focus on compliance and adherence to financial policies.
• An individual who actively seeks and implements continuous process improvements.
• A problem-solver capable of resolving complex financial and operational issues.

From the employer

Key Accountabilities & Challenges

• Accountable for ensuring accurate and timely recording and payment of all third party supplier invoices while ensuring adherence to policies and procedures in the drive for exceptional service, operational excellence and compliance.
• Lead a team of Managers, Leads, Analysts and SMEs for the Invoice Processing and Payments.
• Invoice processing
• Be the Partner concern point for all of Invoice Processing
• Ensure accurate and timely delivery of payables services (i.e. invoice/ payment processing, report preparation, etc.)
• Coordinate the reconciliation of the relevant systems to ensure they balance and that any discrepancies or variations are investigated and corrected
• Implement compliance with the Balance Sheet Integrity/ Reconciliation standard; accurate and timely reporting to Internal Control on ledgers for which the team is responsible.
• Work with relevant Internal Control team to retain controls currently owned within the team and facilitate internal and external audit review
• Provide payables related advice and information as and when required
• Implement standards for the expense process and proactively identify, propose and implement continuous improvement opportunities in existing processes
• Regularly monitor the tracking and resolution of outstanding issues that have been intensified, or further bring up to the vital parties.
• Monitor open and overdue invoices and communicate and follow-up accordingly with the appropriate partners.
• Gather, collate and analyse data as and when necessary, in order to prepare and maintain various reports as and when needed.
• Review of documents and adjustments for monthly, quarterly, and year-end close
• Reconcile the relevant system and journals and ensure that reviewed and processed and paid on time
• Handle the processing of invoices dropout from BOT process/ other automated channels
• Support CI (continuous improvement) in AP operational processes, process simplification and compliance
• Responsible for the People development and creating an inclusive work environment and a psychologically safe space for team to thrive in
• Encourage speak up and inclusive culture
• Provide regular feedback and check-in with team members towards achievement of their Goals & Objectives
• Live the Code and Castrol’s organizational values and goals and ensure the team adheres as well,

PAYMENTS

• Accountable for service delivery that drives effective invoice processing, prompt payment to Castrol supplier and issue resolution on employee expenses
• Provide end to end proactive monitoring and management of transactional pipeline to ensure workload prioritization drives better user experience and on time payment to suppliers
• Support Squads to implement timely and ground-breaking improvements in existing processes delivering better value and experience.
• Inspire, coach, and partner with business partners and 3rd party vendors to deliver outcomes whilst ensuring an inclusive culture
• Resolve sophisticated issues that are intensified by the team and supervise and monitor their performance
• Ensure compliance to relevant policies that may di