Office Manager

About the role

This role focuses on maintaining the smooth operation of the office environment and supporting internal administrative needs. The Office Manager will coordinate daily activities, manage correspondence, and organize schedules and meetings. A key part of the job involves preparing and maintaining documentation using Google Workspace tools, ensuring information is current and accessible.

Success in this position means effectively tracking tasks, deadlines, and follow-ups to ensure timely completion. The manager will also be responsible for coordinating with internal teams and external vendors, arranging travel and events, and managing office supplies. Discretion in handling confidential information and providing administrative support to team members are also crucial.

The ideal candidate will have a background in office management or a similar administrative role, demonstrating strong attention to detail and organizational abilities. The work environment requires someone who can multitask and prioritize effectively, contributing to a fast-paced setting while maintaining high standards of administrative support.

The salary for this position ranges from $35,000 to $60,000 USD annually.

Skills that matter here

• Google Workspace: This role requires proficiency in Google Workspace for preparing, updating, and maintaining documentation like Google Docs and Sheets, and for managing calendars.
• administrative support: The role provides administrative support to team members and involves overseeing daily office operations and processes.
• communication: Strong communication skills are essential for managing correspondence, coordinating with teams and vendors, and taking meeting notes.
• multitasking: The ability to multitask and prioritize effectively is necessary to manage various responsibilities in a fast-paced environment.

Who this role suits

• A highly organized individual who thrives on managing multiple administrative tasks simultaneously.
• Someone who is meticulous with details and ensures all documentation and schedules are accurate and up-to-date.
• A proactive communicator who can effectively coordinate with internal teams and external partners.
• An individual who handles sensitive information with professionalism and discretion.

From the employer

• Oversee and coordinate daily office operations
• Manage correspondence, including handling incoming requests and drafting responses
• Organize and maintain calendars, meetings, and schedules
• Prepare, update, and maintain documentation (Google Docs, Sheets, etc.)
• Track tasks, deadlines, and ensure timely follow-ups
• Take meeting notes and distribute minutes when required
• Coordinate with internal teams and external vendors
• Arrange business travel, meetings, and company events
• Manage office supplies, vendors, and service providers
• Handle confidential information with discretion and professionalism
• Provide administrative support to team members as needed

• Proven experience as an Office Manager, Administrative Assistant, or similar role
• Strong attention to detail and excellent organizational skills
• Ability to multitask and prioritize effectively in a fast-paced environment
• Proficiency in Google Workspace (Docs, Sheets, Calendar)
• Fluency in Russian and English
• Strong communication skills and a proactive mindset
• Ability to handle sensitive information with a high level of confidentiality
• Basic technical understanding is a plus
• Experience using AI tools in daily work is an advantage

• Competitive compensation
• Private medical insurance
• Relocation support (if applicable)
• Welcome baby bonus
• Birthday voucher
• Fully equipped office with meals and snacks throughout the week
• Opportunities for professional growth