Senior HR Coordinator

About the role

This Senior HR Coordinator position focuses on ensuring a smooth and compliant employee experience within Ethena Labs. The role encompasses end-to-end onboarding, managing HR reviews, tracking career progression, and maintaining an HR Operations Playbook. Success in this role means establishing clear, documented HR procedures and ensuring all new hires are fully set up before their start date, contributing to an organized and efficient HR function.

A key part of this role is owning the HRIS, specifically Deel, to ensure it serves as the definitive source of truth for all employee data. This involves conducting regular audits to maintain 100% accuracy in employee records, compensation details, and organizational charts. The coordinator will also manage team benefit plans, handle employee inquiries, and generate quarterly reports on headcount and turnover for leadership, providing data-driven insights.

The role requires close collaboration with the Talent Acquisition team, assisting with interview scheduling and facilitating the transition of candidates from offer acceptance to onboarding. The ideal candidate will be adept at identifying and resolving inefficiencies in the employee lifecycle, proposing solutions proactively, and effectively communicating complex policies. This position is vital for supporting a rapidly changing organization while balancing daily HR support with long-term projects.

The listed salary range for this full-time senior HR coordinator position is between $40,000 and $60,000 USD.

Skills that matter here

• HRIS: This role requires high fluency in HRIS, using it as the canonical source of truth and conducting audits for data accuracy.
• Performance Management: The coordinator will track all HR reviews, including probation and bi-annual performance assessments.
• ATS tooling: The role involves partnering with Talent Acquisition and managing complex interview scheduling, requiring familiarity with ATS tools.
• Deel: The coordinator will own the Deel HRIS, ensuring its accuracy and completeness as the primary data source.
• BambooHR: Experience with BambooHR is beneficial, demonstrating familiarity with various HRIS platforms.
• Greenhouse: Familiarity with Greenhouse is useful for collaborating with Talent Acquisition on interview processes and candidate transitions.

Who this role suits

• Someone with at least two years of experience in a lean HR function within a small to medium-sized organization.
• An individual who possesses obsessive attention to detail, ensuring all tasks are error-free even in a high-volume environment.
• A proactive problem-solver who can identify friction in employee lifecycles and propose innovative solutions without prompting.
• A person capable of translating complex policies into simple language while maintaining absolute confidentiality with sensitive data.

From the employer

What You’ll Do

• Be Ethena’s HR Oracle!
• Execute end-to-end onboarding for all new hires, ensuring 100% of equipment, accounts, background checks, and documentation are completed before day one.
• Manage the tracking of all HR reviews, probation, bi-annual performance.
• Track career progression, compensation reviews etc.
• Build and maintain a comprehensive “HR Operations Playbook” that documents every recurring SOP, from leave-of-absence tracking to termination checklists.
• Own the HRIS (we use Deel) as the canonical source of truth.
• Conduct full audits to ensure 100% accuracy of employee records, compensation data, and org charts with a regular validation cadence.
• Manage day-to-day enrollment and termination any and all team benefit plans, responding to all employee inquiries within a timely manner.
• Partner with Talent Acquisition to collate information for scorecards & JDs, manage complex interview scheduling, and facilitate the transition from offer letter to onboarding.
• Generate quarterly reports on headcount, turnover, and time off to provide leadership with actionable data.

What We’re Looking For

• 2+ years (many years more is good too) experience in a lean HR function for a small to medium size organisation.
• Obsessive attention to detail, ensuring everything is error-free even in a high output environment.
• High fluency in HRIS, Performance Management and ATS tooling (Deel, BambooHR, Greenhouse, Lever, Leapsom, PERK) with the ability to automate repetitive tasks and pull custom reports.
• A proven track record of identifying friction in the employee lifecycle and proposing innovative fixes without being asked.
• Ability to translate complex policies into simple language while handling sensitive health and disciplinary data with absolute confidentiality.
• Functional literacy in employment laws somewhere (we’re global, so you can’t know it all, but a foundation in at least a single region) and the ability to identify legal risks for escalation.
• Experience remaining effective during rapid organisational changes and the ability to balance long-term projects against daily HR support.

Why Ethena Labs?

• You’d be joining a group that has well established itself as one of the most successful crypto-native company’s of all time, a group with a mission to revolutionise decentralised finance and it’s position in global finance.
• Work alongside a passionate and innovative team that values collaboration and creativity.
• Enjoy a flexible, remote-friendly work environment with established opportunities for personal growth and learning.