Senior HR Coordinator

About the role

This Senior HR Coordinator role at Ethena Labs involves comprehensive management of HR operations. Key responsibilities include executing end-to-end onboarding processes, ensuring all new hires have necessary equipment, accounts, and documentation before their start date. The role also requires tracking various HR reviews, such as probation and bi-annual performance assessments, and monitoring career progression and compensation reviews.

A core part of this position is building and maintaining a detailed "HR Operations Playbook" that documents all standard operating procedures, from leave tracking to termination checklists. The coordinator will own the HRIS, specifically Deel, ensuring it remains the authoritative source for all employee data. This includes conducting regular audits to maintain accuracy in employee records, compensation, and organizational charts.

The role also includes managing day-to-day enrollment and termination of team benefit plans, promptly responding to employee inquiries. Collaboration with Talent Acquisition is essential for gathering information for scorecards and job descriptions, scheduling complex interviews, and facilitating the transition from offer acceptance to onboarding. Generating quarterly reports on headcount, turnover, and time off for leadership is also a key task.

The salary for this position ranges from $40,000 to $60,000 annually.

Skills that matter here

• HRIS: The role requires high fluency in HRIS platforms, with a focus on owning and maintaining Deel as the primary source of truth for employee data.
• Performance Management: The coordinator will track all HR reviews, including probation and bi-annual performance assessments, as well as career progression and compensation reviews.
• ATS tooling: Experience with ATS tools like Greenhouse or Lever is needed to partner with Talent Acquisition on interview scheduling and the transition to onboarding.
• Deel: This specific HRIS platform will be owned by the coordinator, who will ensure its accuracy and utilize it for all employee data management.
• BambooHR: Familiarity with BambooHR is beneficial for managing HR functions and potentially automating repetitive tasks or generating custom reports.
• Greenhouse: Experience with Greenhouse is relevant for collaborating with Talent Acquisition on recruitment processes, from scorecards to interview scheduling.

Who this role suits

• A person who is meticulously organized and thrives on ensuring data accuracy and process integrity.
• Someone with a proactive approach to identifying and resolving operational inefficiencies within HR workflows.
• An individual who can manage multiple responsibilities in a dynamic environment, balancing daily support with long-term projects.
• A professional capable of handling sensitive information with discretion and translating complex policies into clear language.

From the employer

What You’ll Do

• Be Ethena’s HR Oracle!
• Execute end-to-end onboarding for all new hires, ensuring 100% of equipment, accounts, background checks, and documentation are completed before day one.
• Manage the tracking of all HR reviews, probation, bi-annual performance.
• Track career progression, compensation reviews etc.
• Build and maintain a comprehensive “HR Operations Playbook” that documents every recurring SOP, from leave-of-absence tracking to termination checklists.
• Own the HRIS (we use Deel) as the canonical source of truth.
• Conduct full audits to ensure 100% accuracy of employee records, compensation data, and org charts with a regular validation cadence.
• Manage day-to-day enrollment and termination any and all team benefit plans, responding to all employee inquiries within a timely manner.
• Partner with Talent Acquisition to collate information for scorecards & JDs, manage complex interview scheduling, and facilitate the transition from offer letter to onboarding.
• Generate quarterly reports on headcount, turnover, and time off to provide leadership with actionable data.

What We’re Looking For

• 2+ years (many years more is good too) experience in a lean HR function for a small to medium size organisation.
• Obsessive attention to detail, ensuring everything is error-free even in a high output environment.
• High fluency in HRIS, Performance Management and ATS tooling (Deel, BambooHR, Greenhouse, Lever, Leapsom, PERK) with the ability to automate repetitive tasks and pull custom reports.
• A proven track record of identifying friction in the employee lifecycle and proposing innovative fixes without being asked.
• Ability to translate complex policies into simple language while handling sensitive health and disciplinary data with absolute confidentiality.
• Functional literacy in employment laws somewhere (we’re global, so you can’t know it all, but a foundation in at least a single region) and the ability to identify legal risks for escalation.
• Experience remaining effective during rapid organisational changes and the ability to balance long-term projects against daily HR support.

Why Ethena Labs?

• You’d be joining a group that has well established itself as one of the most successful crypto-native company’s of all time, a group with a mission to revolutionise decentralised finance and it’s position in global finance.
• Work alongside a passionate and innovative team that values collaboration and creativity.
• Enjoy a flexible, remote-friendly work environment with established opportunities for personal growth and learning.