Senior HR Coordinator
Role in brief
Ethena Labs is seeking a Senior HR Coordinator to manage comprehensive HR operations, from onboarding and performance tracking to HRIS management and benefit administration. This role is ideal for an experienced HR professional with a strong focus on detail, process improvement, and data accuracy within a lean, remote organizational structure.
✓ Direct apply: you message the hiring person on Telegram. No ATS.
About the role
This role involves executing end-to-end HR operations, ensuring all aspects of the employee lifecycle are managed efficiently. Key responsibilities include overseeing new hire onboarding, tracking performance reviews and career progression, and maintaining an "HR Operations Playbook" for standardized procedures. The coordinator will also generate reports on headcount and turnover to support leadership decisions.
The Senior HR Coordinator will be the primary owner of the HRIS, using it as the definitive source for employee data. This includes conducting regular audits to ensure accuracy of employee records, compensation details, and organizational charts. The role also involves managing daily enrollment and termination of team benefit plans, and responding to employee inquiries promptly.
Success in this position means maintaining a highly accurate HR system and streamlined processes, even amidst rapid organizational changes. The coordinator will partner with Talent Acquisition to assist with interview scheduling and the transition from offer to onboarding. The ideal candidate will proactively identify and resolve inefficiencies in the employee lifecycle, translating complex policies into clear language while safeguarding sensitive information.
The salary for this position ranges from $40,000 to $60,000 annually.
Skills that matter here
- HRIS: This role requires high fluency in HRIS to manage employee data, conduct audits, and ensure data accuracy as the system's primary owner.
- Performance Management: The coordinator will track all HR reviews, probation periods, and bi-annual performance cycles, contributing to career progression and compensation reviews.
- ATS tooling: This position involves partnering with Talent Acquisition and assisting with complex interview scheduling, which utilizes ATS tooling.
- Deel: The coordinator will own the HRIS, specifically Deel, ensuring it is the canonical source of truth for all employee data.
- BambooHR: Experience with BambooHR is valued for managing HR functions and potentially automating repetitive tasks within HR systems.
- Greenhouse: Familiarity with Greenhouse is relevant for supporting talent acquisition processes, such as interview scheduling and candidate transitions.
Who this role suits
- A person who is meticulous and detail-oriented, ensuring all HR data and processes are error-free.
- Someone who thrives in a lean HR environment and can proactively identify and implement process improvements.
- An individual capable of handling sensitive information with discretion and translating complex policies into understandable terms.
- A professional who can balance daily HR support with long-term projects, adapting to rapid organizational changes.
From the employer
What You’ll Do
- Be Ethena’s HR Oracle!
- Execute end-to-end onboarding for all new hires, ensuring 100% of equipment, accounts, background checks, and documentation are completed before day one.
- Manage the tracking of all HR reviews, probation, bi-annual performance. Track career progression, compensation reviews etc.
- Build and maintain a comprehensive "HR Operations Playbook" that documents every recurring SOP, from leave-of-absence tracking to termination checklists.
- Own the HRIS (we use Deel) as the canonical source of truth. Conduct full audits to ensure 100% accuracy of employee records, compensation data, and org charts with a regular validation cadence.
- Manage day-to-day enrollment and termination any and all team benefit plans, responding to all employee inquiries within a timely manner.
- Partner with Talent Acquisition to collate information for scorecards & JDs, manage complex interview scheduling, and facilitate the transition from offer letter to onboarding.
- Generate quarterly reports on headcount, turnover, and time off to provide leadership with actionable data.
What We’re Looking For
- 2+ years (many years more is good too) experience in a lean HR function for a small to medium size organisation.
- Obsessive attention to detail, ensuring everything is error-free even in a high output environment.
- High fluency in HRIS, Performance Management and ATS tooling (Deel, BambooHR, Greenhouse, Lever, Leapsom, PERK) with the ability to automate repetitive tasks and pull custom reports.
- A proven track record of identifying friction in the employee lifecycle and proposing innovative fixes without being asked.
- Ability to translate complex policies into simple language while handling sensitive health and disciplinary data with absolute confidentiality.
- Functional literacy in employment laws somewhere (we’re global, so you can’t know it all, but a foundation in at least a single region) and the ability to identify legal risks for escalation.
- Experience remaining effective during rapid organisational changes and the ability to balance long-term projects against daily HR support.
Questions about this role
What is the remote work policy for this role?
This is a fully remote position.
What level of experience is required for this position?
This is a senior-level role, requiring at least two years of experience in a lean HR function within a small to medium-sized organization.
What are the key responsibilities of this role?
Key responsibilities include managing end-to-end onboarding, tracking performance and career progression, owning the HRIS, administering benefits, and generating HR reports.
✓ Direct apply: you message the hiring person on Telegram. No ATS.