Payroll Manager

About the role

In this role, the Senior Payroll Manager will be responsible for managing payroll operations and ensuring compliance across various jurisdictions. This includes processing payroll accurately and on time, handling employee inquiries, and maintaining efficient payroll processes.

Reporting to the Corporate Controller, the Payroll Manager will collaborate with Finance, People & Culture, and Operations teams. Success in this position involves ensuring compliance with payroll legislation and effectively managing payroll-related audits.

The salary range for this position is between $63,250 and $109,250, reflecting the seniority and expertise required.

Skills that matter here

• payroll: This role requires expertise in managing payroll operations for multi-state and international employees.
• HRIS: Strong experience with HRIS platforms is essential for coordinating payroll data and ensuring compliance.
• Excel: Advanced Excel skills are necessary for reconciliations and payroll reporting.

Who this role suits

• A professional with at least five years of experience in multi-state or global payroll.
• Someone who is adaptable and thrives in a fast-paced, changing environment.
• An individual with strong analytical skills and attention to detail.
• A team player who can build relationships across various levels of the organization.

From the employer

• Maintain efficient processes for receiving and validating timekeeping data, pay rate changes, and deductions.
• Review timecards and payroll inputs for completeness, accuracy, and compliance with applicable wage and hour regulations.
• Process bi-weekly U.S. and applicable international payroll cycles through payroll systems and/or third-party providers.
• Ensure employees are paid accurately and on time via direct deposit or applicable methods.
• Respond to employee inquiries regarding pay, deductions, taxes, benefit payroll contributions and deductions, and statutory entitlements.
• Process wage garnishments, child support orders, and statutory deductions in compliance with jurisdictional requirements.
• Prepare and process off-cycle, manual, and special payments (e.g., severance, corrections, bonuses).
• Coordinate payroll data for benefit deductions, including but not limited to retirement plans and insurance programs.
• Ensure compliance with required global payroll legislation and tax regulations.
• Register the company in new states for withholding, unemployment insurance, and workers’ compensation as needed.
• Prepare and submit payroll-related filings and reports, including quarterly and annual tax forms.
• Prepare, review, and submit bi-weekly 401(k) withholding reports to the Plan Administrator following each payroll cycle; ensure timely and accurate remittance of employee and employer contributions in compliance with plan documents and ERISA requirements.
• Reconcile 401(k) contributions between payroll system, general ledger, and plan provider; investigate and resolve variances.
• Support annual 401(k) audits and nondiscrimination testing by providing required payroll and contribution data.
• Serve as the primary contact for payroll-related audits and inquiries.
• Assist with Finance functions and People & Culture projects as required.
• Other duties as assigned.

• Bachelor’s degree preferred.
• Minimum five (5) years of experience within multi-state and/or global payroll.
• Certified Payroll Professional (CPP) or equivalent credential strongly preferred.
• Hands-on experience with UK payroll processing and HMRC compliance strongly preferred.
• Strong experience within HRIS platforms and/or time and attendance systems; BambooHR experience strongly preferred, but not required.
• Demonstrated understanding of US and international laws and regulations involving payroll and benefit programs.
• Familiarity with international payroll coordination and multi-country reporting.
• Advanced Excel skills, including reconciliations and reporting models.
• High level of professionalism with the ability to maintain confidentiality.
• Excellent organization, analytical and written skills with attention to detail and ability to spot errors.
• Adaptable, with the ability to function well in a high-paced and changing environment.
• Results-oriented, with strong problem-solving skills and a heightened sense of urgency.
• Ability to form relationships across all levels of the company while modeling Fenix24’s culture and Good Samaritan values.

• We offer a dynamic, innovative work environment with rewarding work - help save our clients from disaster!
• We truly value our employees and provide an extraordinary package to prove it, including internal and external learning & development opportunities.