Payroll Manager

About the role

This Senior Payroll Manager role at Conversant Group focuses on the precise and timely execution of all payroll operations and related accounting. The position involves maintaining efficient processes for timekeeping data, pay rate changes, and deductions, as well as processing bi-weekly U.S. and international payroll cycles. The manager will ensure accurate and on-time payments, handle employee inquiries, and process various garnishments and special payments.

The role also emphasizes compliance, requiring the manager to ensure adherence to global payroll legislation and tax regulations. This includes registering the company in new states as needed and preparing and submitting payroll-related filings and reports, such as quarterly and annual tax forms. The manager will also coordinate payroll data for benefit deductions, specifically managing 401(k) contributions and supporting related audits.

Reporting to the Corporate Controller, this position acts as a crucial link among the Finance, People & Culture, and Operations departments. Success in this role means consistently delivering accurate payroll, maintaining regulatory compliance, and effectively resolving payroll-related issues. The manager will also assist with broader Finance functions and People & Culture projects as required, demonstrating adaptability and strong problem-solving skills.

The salary for this full-time senior role ranges from $63,250 to $109,250 USD annually.

Skills that matter here

• payroll: This role requires hands-on experience in processing multi-state and international payroll cycles, ensuring accuracy and compliance.
• HRIS: The manager will utilize HRIS platforms for payroll processing and managing employee data, with BambooHR experience being a plus.
• Excel: Advanced Excel skills are necessary for reconciliations, reporting models, and analyzing payroll data.
• Certified Payroll Professional (CPP): A CPP credential is strongly preferred, indicating a high level of expertise in payroll management and compliance.

Who this role suits

• A professional with at least five years of experience in multi-state and/or global payroll.
• Someone who is highly organized, analytical, and possesses a strong attention to detail, capable of spotting errors.
• An individual who can maintain a high level of professionalism and confidentiality, especially when handling sensitive employee information.
• A results-oriented problem-solver who thrives in a fast-paced, changing environment and can manage multiple priorities with a sense of urgency.

From the employer

• Maintain efficient processes for receiving and validating timekeeping data, pay rate changes, and deductions.
• Review timecards and payroll inputs for completeness, accuracy, and compliance with applicable wage and hour regulations.
• Process bi-weekly U.S. and applicable international payroll cycles through payroll systems and/or third-party providers.
• Ensure employees are paid accurately and on time via direct deposit or applicable methods.
• Respond to employee inquiries regarding pay, deductions, taxes, benefit payroll contributions and deductions, and statutory entitlements.
• Process wage garnishments, child support orders, and statutory deductions in compliance with jurisdictional requirements.
• Prepare and process off-cycle, manual, and special payments (e.g., severance, corrections, bonuses).
• Coordinate payroll data for benefit deductions, including but not limited to retirement plans and insurance programs.
• Ensure compliance with required global payroll legislation and tax regulations.
• Register the company in new states for withholding, unemployment insurance, and workers’ compensation as needed.
• Prepare and submit payroll-related filings and reports, including quarterly and annual tax forms.
• Prepare, review, and submit bi-weekly 401(k) withholding reports to the Plan Administrator following each payroll cycle; ensure timely and accurate remittance of employee and employer contributions in compliance with plan documents and ERISA requirements.
• Reconcile 401(k) contributions between payroll system, general ledger, and plan provider; investigate and resolve variances.
• Support annual 401(k) audits and nondiscrimination testing by providing required payroll and contribution data.
• Serve as the primary contact for payroll-related audits and inquiries.
• Assist with Finance functions and People & Culture projects as required.
• Other duties as assigned.

• Bachelor’s degree preferred.
• Minimum five (5) years of experience within multi-state and/or global payroll.
• Certified Payroll Professional (CPP) or equivalent credential strongly preferred.
• Hands-on experience with UK payroll processing and HMRC compliance strongly preferred.
• Strong experience within HRIS platforms and/or time and attendance systems; BambooHR experience strongly preferred, but not required.
• Demonstrated understanding of US and international laws and regulations involving payroll and benefit programs.
• Familiarity with international payroll coordination and multi-country reporting.
• Advanced Excel skills, including reconciliations and reporting models.
• High level of professionalism with the ability to maintain confidentiality.
• Excellent organization, analytical and written skills with attention to detail and ability to spot errors.
• Adaptable, with the ability to function well in a high-paced and changing environment.
• Results-oriented, with strong problem-solving skills and a heightened sense of urgency.
• Ability to form relationships across all levels of the company while modeling Fenix24’s culture and Good Samaritan values.

• We offer a dynamic, innovative work environment with rewarding work - help save our clients from disaster!
• We truly value our employees and provide an extraordinary package to prove it, including internal and external learning & development opportunities.