Payroll Manager

About the role

This role focuses on the accurate and timely execution of payroll operations and related accounting for Conversant Group. The Payroll Manager is responsible for processing bi-weekly US and international payroll cycles, validating timekeeping data, and managing deductions. This includes ensuring all employees are paid correctly and on schedule, addressing employee inquiries, and handling special payments like severance or bonuses.

A key aspect of this position is maintaining compliance with global payroll legislation and tax regulations. The manager will register the company in new states as needed for tax purposes, prepare and submit payroll-related filings, and manage 401(k) contributions. This also involves supporting annual 401(k) audits and serving as the main contact for payroll-related inquiries.

The Payroll Manager acts as a central link between the Finance, People & Culture, and Operations departments. Success in this role means ensuring seamless payroll processes, resolving discrepancies, and contributing to both finance functions and HR projects. The position requires a high level of professionalism and the ability to maintain confidentiality in a fast-paced environment.

The salary for this role ranges from $63,250 to $109,250 annually.

Skills that matter here

• payroll: This role requires managing all aspects of multi-state and international payroll processing, ensuring accuracy and compliance.
• HRIS: The manager will use HRIS platforms for payroll processing and managing employee data, with BambooHR experience being a plus.
• Excel: Advanced Excel skills are necessary for reconciliations, reporting models, and analyzing payroll data.
• Certified Payroll Professional (CPP): A CPP credential is strongly preferred, indicating expertise in payroll practices and compliance.
• UK payroll processing: Experience with UK payroll and HMRC compliance is strongly preferred for international operations.

Who this role suits

• A candidate with at least five years of experience in multi-state or global payroll.
• Someone who prioritizes accuracy, compliance, and confidentiality in their work.
• An individual who can effectively communicate and collaborate across finance, HR, and operations teams.
• A professional who is adaptable and thrives in a fast-paced, evolving work environment.

From the employer

• Maintain efficient processes for receiving and validating timekeeping data, pay rate changes, and deductions.
• Review timecards and payroll inputs for completeness, accuracy, and compliance with applicable wage and hour regulations.
• Process bi-weekly U.S. and applicable international payroll cycles through payroll systems and/or third-party providers.
• Ensure employees are paid accurately and on time via direct deposit or applicable methods.
• Respond to employee inquiries regarding pay, deductions, taxes, benefit payroll contributions and deductions, and statutory entitlements.
• Process wage garnishments, child support orders, and statutory deductions in compliance with jurisdictional requirements.
• Prepare and process off-cycle, manual, and special payments (e.g., severance, corrections, bonuses).
• Coordinate payroll data for benefit deductions, including but not limited to retirement plans and insurance programs.
• Ensure compliance with required global payroll legislation and tax regulations.
• Register the company in new states for withholding, unemployment insurance, and workers’ compensation as needed.
• Prepare and submit payroll-related filings and reports, including quarterly and annual tax forms.
• Prepare, review, and submit bi-weekly 401(k) withholding reports to the Plan Administrator following each payroll cycle; ensure timely and accurate remittance of employee and employer contributions in compliance with plan documents and ERISA requirements.
• Reconcile 401(k) contributions between payroll system, general ledger, and plan provider; investigate and resolve variances.
• Support annual 401(k) audits and nondiscrimination testing by providing required payroll and contribution data.
• Serve as the primary contact for payroll-related audits and inquiries.
• Assist with Finance functions and People & Culture projects as required.
• Other duties as assigned.

• Bachelor’s degree preferred.
• Minimum five (5) years of experience within multi-state and/or global payroll.
• Certified Payroll Professional (CPP) or equivalent credential strongly preferred.
• Hands-on experience with UK payroll processing and HMRC compliance strongly preferred.
• Strong experience within HRIS platforms and/or time and attendance systems; BambooHR experience strongly preferred, but not required.
• Demonstrated understanding of US and international laws and regulations involving payroll and benefit programs.
• Familiarity with international payroll coordination and multi-country reporting.
• Advanced Excel skills, including reconciliations and reporting models.
• High level of professionalism with the ability to maintain confidentiality.
• Excellent organization, analytical and written skills with attention to detail and ability to spot errors.
• Adaptable, with the ability to function well in a high-paced and changing environment.
• Results-oriented, with strong problem-solving skills and a heightened sense of urgency.
• Ability to form relationships across all levels of the company while modeling Fenix24’s culture and Good Samaritan values.

• We offer a dynamic, innovative work environment with rewarding work - help save our clients from disaster!
• We truly value our employees and provide an extraordinary package to prove it, including internal and external learning & development opportunities.